Meeting Details

Date: 24/07/24
Opened: 5:10 PM
Closed: 5:53 PM
Attendance: Listed at the end of the document
Apologies: KB

Acknowledgement of Country

The ANU BIPOC Department acknowledges the traditional owners of the land, the Ngunnawal and Ngambri peoples. We pay our respects to Elders past, present, and emerging. We acknowledge that this land was stolen and sovereignty was never ceded. We welcome all Aboriginal and Torres Strait Islander people to our Collective and commit to standing with our First Nations people.

Officer Report

General Agenda Items

• Racism Report Documentary Screening:

  • Event scheduled for next week.

  • Action: Email to be sent.

• Racism Report 2024:

  • Meeting held with Orima for survey draft questions.

  • Consulting Think HQ for survey design and data analysis.

  • Ethical concerns discussed with Liz Allen and Bruce Smyth, forwarded to the ANU Human Research Ethics Committee.

  • Ethics process requires a minimum of 3 months.

• Bush Week:

  • Collaboration with the Queer Department on a coffee event.

  • Action: Selena to email Queer Department.

• IDEA Nomination:

  • ANUSA group's initiative for making ANU more diverse.

Secretary Report

• Website Policies:

  • Detailed discussion led by Maitrey.

  • Introduction of Web Designer Position.

  • Nominations for the position are open.

• Constitutional Amendments:

  • Ongoing process.

Treasurer Report

• Food at the Collective:

  • Making it a regular feature.

• BIPOC Ball:

  • Mood board for theme suggestions.

  • Venue alternatives discussed: LAB, REX, new place next to ANU Sport.

  • Capping Chai n Chats attendance at 25.

  • New Zine ordered, soon available on the website.

Social Officer Report

• BIPOC Ball Progress:

  • 75 tickets sold within 23 minutes.

  • Draft timetable for performances including bands, DJs, and speeches.

  • Marketing strategy includes ticket release dates and Instagram updates.

  • Decision on paying DJs still pending.

Advocacy Officer Report

• Legal Entity Status:

  • Discussion on whether to remain under ANUSA or become a separate entity.

  • Pros and cons of both options were discussed, with a preference for staying under ANUSA.

• Website and Security:

  • Ensuring website activity for better search results.

  • Going through department passwords and permissions for security.

  • Need to comply with spam laws in privacy policy.

• Racism Report 2024:

  • Consultation with ethics committee required.

  • Previous report screening on 30th July.

Publicity Officer Report

• Posts and Website Maintenance:

  • Reduced frequency of posts post-Bush week.

  • Upcoming posts about the Ball and informative topics like colourism and medical racism.

  • Web Designer role needed due to the workload.

BASC Officer Report

• BASC x Lodge Mixer:

  • Event at Lena Karmel rooftop on Friday of week 2.

  • Free but limited tickets available.

First Year Officer Report

• Paint and Sip Event:

  • Equipment mostly covered, except paint.

  • Promotion for “What Were You Wearing” rally needing volunteers.

Other Business

• Selena: Email Queer Department.

• Sabina: Purchase paint for Paint and Sip event and send promotion details for “What Were You Wearing” to Aleesya.

• Contact alternative venues for Chai n Chats.

• Handle website policies and decide on legal status.

• Final preparations for Racism Report 2023 screening.

Attendance

• Chia

• Selena

• Emalisa

• Aleesya

• Precious

• Sabina

• Maitrey